Administrative Assistant

Requisition ID:
Job Location(s):
Tallahassee, FL  

Ecology and Environment, Inc., member of WSP, is seeking an Administrative Assistant for our FDEP petroleum clean-up dedicated contract office in Tallahassee, FL.  This position will support a large team of environmental professionals and is responsible for managing electronic documents and information for the team through use of web-based applications, databases, and Excel workbooks. Our successful candidate must be a dependable and reliable self-starter with excellent organizational and interpersonal skills.


  • Provide administrative support for multi-disciplinary environmental professionals
  • Enter and maintain project information and generate routine reports  using web-based applications, databases, and MS Excel
  • Edit documents in MS Word and Portable Document Format
  • Monitor and maintain a high volume central e-mail in-box
  • Code and upload electronic documents to a document management system
  • Assist with the tracking of office workflow, productivity, and project assignments
  • Conduct research and queries in My Florida Market Place
  • Coordinate incoming and outgoing mail
  • Photocopying, filing, purchasing or other duties as needed


  • 5+ years of experience in a professional office environment; Associate’s Degree can substitute for 1 year of experience
  • Excellent computer skills; must be proficient in MS Excel, Word, and Outlook
  • A high degree of attention to detail with ability to enter and track detailed information accurately and efficiently
  • Strong organizational skills with ability to prioritize and manage a high volume of electronic information
  • Experience with the Oculus document management system is a plus
  • Excellent editing and proofreading skills
  • Excellent interpersonal skills required to provide support for a large group of team professionals
  • Ability to work as a team with other administrative support staff
  • Must be a self-starter and highly motivated individual

We are a global network of innovators and problem solvers, dedicated professionals and industry leaders in scientific, engineering, and planning disciplines working together with our clients to develop technically sound, science-based solutions to the leading environmental challenges of our time.  E & E offers opportunities for growth in a team-oriented environment. Candidates must be eligible to work in the U.S.; Visa sponsorship will not be provided.  Please view our website at to apply on-line.  Local candidates preferred.

Ecology and Environment, Inc. is an EO and AA employer – M/F/Vets/Disabled/and other protected categories.