Billing Specialist

Requisition ID:
Job Location(s):
Lancaster, NY  

Ecology and Environment, Inc. is seeking a Billing Specialist for our corporate headquarters in Lancaster, New York. This position will be responsible for coordinating the client invoicing under a dedicated federal EPA contract and assisting with other accounting/finance tasks and invoicing, as needed.  Our successful candidate must be a self-starter with excellent communication and computer skills and a high degree of attention to detail.


  • Complete monthly invoices and various periodic reports related to multiple projects under a dedicated federal EPA contract, including:
    • Maintaining project files and preparing invoices and reports in accordance with contract requirements and Billing Team guidelines
    • Maintaining accurate Excel spreadsheets for multiple projects
    • Researching and analyzing data to ensure accurate reporting and billing
    • Formatting final documents for submission to E & E Project Managers for review and addressing Project Manager comments and/or revisions
    • Submission of final documents to the EPA and addressing specific data inquiries from the EPA
    • Interface with E & E staff in various departments (including Contracting, Costing, Project Management, Subcontracting, Accounting, and IT) as necessary to accomplish job requirements
  • Complete monthly invoices for other clients of the Company, as required
  • Assist the Accounting/Finance team with other tasks, either as a primary preparer or in a backup role, as necessary (i.e. accounts receivable, vendor and accounts payable management, general ledger activity and account reconciliations)


  • Associate’s or Bachelor’s degree in Accounting or related discipline is preferred
  • 4+ years of invoicing experience; billing or finance experience in a federal government contracting setting is strongly preferred
  • Other accounting/finance experience is desirable (i.e. accounts receivable, accounts payable, general ledger, account reconciliations, etc.)
  • Experience with federal EPA invoicing and reporting requirements is a plus
  • Experience with automated billing and/or accounting systems is required; experience with Deltek Costpoint accounting system is preferred
  • Proficiency in Microsoft Office Suite, including Excel, Word and Outlook
  • Excellent communication and organizational skills
  • Excellent interpersonal skills with the ability to work independently and as part of a team
  • A high degree of attention to detail and the ability to coordinate multiple tasks

We are a global network of innovators and problem solvers, dedicated professionals and industry leaders in scientific, engineering, and planning disciplines working together with our clients to develop technically sound, science-based solutions to the leading environmental challenges of our time.  E & E offers opportunities for growth in a team-oriented environment. Candidates must be eligible to work in the U.S.; Visa sponsorship will not be provided.  Please view our website at to apply online.  Local candidates preferred.

Ecology and Environment, Inc. is an EO and AA employer – M/F/Vets/Disabled/and other protected categories.